Workflow Engine

The orchestration layer. Every objective is a routed chain of stages across departments, with approval gates between them — 1 running, 6 waiting on a decision, 1 blocked, 19 gates open across 8 departments.

+ New workflow Kanban board

42progress

Orchestration layer

1 running · 10 total

1 blocked outside the company

Waiting approval

Blocked

Open gates

Active tasks

of 116

Departments

routed through

Templates

Waiting for approval6

Open the queue →

Executive approvalPendingHolding work05 Aug 2026

Retention model study

Approve publication of a null result — agent-handled accounts show no retention difference.

Stage SynthesisResearchHeld by Nadia Brecht

Waiting. The result is null and the CKO wants the confidence interval restated before it lands in enterprise memory.

Finance approvalPendingHolding work14 Aug 2026

Autumn demand campaign

Release £180k media spend against a pipeline coverage ratio of 2.7x.

Stage Budget releaseFinanceHeld by Dai Okonjo

Waiting. The CFO wants the coverage ratio recomputed excluding deals with a single contact.

Finance approvalPendingHolding work15 Aug 2026

Northwind enterprise deal

Approve outcome pricing 8% below the standard floor.

Stage ProposalSalesHeld by Dai Okonjo

Finance approvalPendingHolding work06 Aug 2026

Principal platform engineer hire

Fund one principal-level headcount against the Q4 line.

Stage RequisitionPeopleHeld by Dai Okonjo

2 more waiting → open the full queue

Blocked workflows1

outside the company

Agent credential rotation45%
Build · Engineering — Four standing credentials belong to a vendor whose API caps rotation at 10 calls/hour. Rotation cannot complete inside the maintenance window until that cap is lifted.

Active workflows8

reading local state…

Agent credential rotation

Software Development

BlockedCritical

45%

done

No agent in the fleet holds a standing credential. Every grant is short-lived, scoped and attributable to a named approver.

Blocked at Build — Four standing credentials belong to a vendor whose API caps rotation at 10 calls/hour. Rotation cannot complete inside the maintenance window until that cap is lifted.. Nothing downstream will move until it clears.

RSH→ENG→OPS

5
Stages: 1
Tasks: 2
Gates: Rhea
Owner

Progress12 weeks

Atlas platform launch

Product Launch

Waiting approvalCritical

41%

done

Launch Atlas to general availability with support, billing and escalation live before the first customer arrives — not after.

Paused at Go-to-market — is waiting on Juno Prieto. Approve the locked positioning and the asset set built from it.

RSH→ENG→MKT→SLS→OPS

6
Stages: 2
Tasks: 3
Gates: Soren
Owner

Progress19 weeks

Autumn demand campaign

Marketing Campaign

Waiting approvalHigh

69%

done

Rebuild the top of the pipeline before the Q4 forecast locks, without publishing a single claim we cannot source.

Paused at Budget release — is waiting on Dai Okonjo. Release £180k media spend against a pipeline coverage ratio of 2.7x.

RSH→MKT→FIN

5
Stages: 1
Tasks: 1
Gates: Junia
Owner

Progress8 weeks

Northwind enterprise deal

Sales Pipeline

Waiting approvalHigh

55%

done

Close Northwind on an annual outcome-priced retainer, with delivery risk understood before anything is signed.

Paused at Proposal — is waiting on Dai Okonjo. Approve outcome pricing 8% below the standard floor.

SLS→ENG

4
Stages: 2
Tasks: 2
Gates: Priyam
Owner

Progress6 weeks

v2 payload contract rollout

Software Development

RunningHigh

50%

done

Every consumer moves to the v2 payload contract without a coordinated outage, and the v1 shims come out on a date we choose.

Running Build. 6 tasks are ready to start.

RSH→ENG→OPS

5
Stages: 2
Tasks: 2
Gates: Rhea
Owner

Progress9 weeks

Northwind onboarding

Client Onboarding

Waiting approvalHigh

36%

done

Take Northwind from signature to a running delivery cadence in three weeks, without losing anything Sales already learned about them.

Paused at Contract review — is waiting on Vale Ordonez. Accept a non-standard data residency clause before provisioning begins.

SLS→LGL→OPS

4
Stages: 1
Tasks: 2
Gates: Vale
Owner

Progress3 weeks

Archive relaunch series

Content Creation

Complete

100%

done

Republish the eight strongest pieces from the pre-2019 archive with sources restored, and prove the archive is worth the tagging effort.

Closed. The completion rule was satisfied.

MKT→RSH

4
Stages: 0
Tasks: 0
Gates: Junia
Owner

Progress6 weeks

Retention model study

Research Project

Waiting approval

82%

done

Establish whether agent-handled accounts retain differently from human-handled ones, and say so with a confidence anybody can act on.

Paused at Synthesis — is waiting on Nadia Brecht. Approve publication of a null result — agent-handled accounts show no retention difference.

RSH

4
Stages: 2
Tasks: 1
Gates: Nadia
Owner

Progress11 weeks

Month-end close automation

Software Development

Draft

done

Take the month-end close from five days to one, starting with the agent spend attribution that currently blocks it.

Not released. Publish it to route work to the first department.

RSH→ENG→FIN

5
Stages: 0
Tasks: 3
Gates: Dai
Owner

Progress6 weeks

Principal platform engineer hire

Hiring Process

Waiting approval

done

Add one principal-level platform engineer who can own the failover story end to end, without stretching the Q4 headcount line.

Paused at Requisition — is waiting on Dai Okonjo. Fund one principal-level headcount against the Q4 line.

HR→ENG

4
Stages: 2
Tasks: 3
Gates: Ines
Owner

Progress7 weeks

Ordered by urgency — priority first, then progress, so a critical workflow about to hit a gate sits above one that has barely started. Priority vocabulary: Critical · High · Normal · Low.

Recently completed1

completion rule satisfied

Archive relaunch series1w ago
Closed when the published series is filed as a memory record.

Workflow performance

across the layer

42%

Mean progress

Completed

Draft

Open gates

Department load — open workflows routed through each

Research6
Engineering6
Operations4
Sales3
Marketing2
Finance2
Legal1
People1

Drafts and scheduled1

Month-end close automation

Software Development

Draft

done

Take the month-end close from five days to one, starting with the agent spend attribution that currently blocks it.

Not released. Publish it to route work to the first department.

RSH→ENG→FIN

5
Stages: 0
Tasks: 3
Gates: Dai
Owner

Progress6 weeks

Workflow templates8

Open the catalogue →

Software Development

High6 weeks

Spec to production for anything the platform ships. Gated at QA and again at the executive line before release.

Routes through

RSH
→ENG
→ENG
→ENG
→OPS

5
Stages: 16
Tasks: 3
Gates: 3
Depts

All stages complete — Closed when the release stage completes and the rollback path is on file.

Build from this template →

Marketing Campaign

Normal5 weeks

Positioning through publication. Every outbound claim clears Research before Finance releases the spend.

Routes through

RSH
→MKT
→RSH
→FIN
→MKT

5
Stages: 13
Tasks: 3
Gates: 3
Depts

All stages complete — Closed when the launch stage reports measured response against the stated target.

Build from this template →

Client Onboarding

High3 weeks

Signature to steady state. The handoff every services business gets wrong, made explicit.

Routes through

SLS
→LGL
→OPS
→OPS

4
Stages: 11
Tasks: 2
Gates: 3
Depts

All stages complete — Closed when the client has run one full delivery cycle against the agreed cadence.

Build from this template →

Workflow activity

Halo Rune Moved instrumentation into progress.
v2 payload contract rolloutBuild
6h ago
Cipher Vale Blocked Build — vendor API caps rotation at 10 calls/hour.
Agent credential rotationBuild
5h ago
Workflow Engine Opened the executive gate on Synthesis — publication of a null result.
Retention model studySynthesis
3d ago
Dai Okonjo Held the budget gate pending a recomputed coverage ratio.
Autumn demand campaignBudget release
1d ago
Ines Baptiste Proposal draft in progress with quarterly-in-advance terms.
Northwind enterprise dealProposal
8h ago
Workflow Engine Completion rule satisfied — series filed to memory. Closed.
Archive relaunch seriesPublish
1w ago
Workflow Engine Opened a manager gate on Contract review — non-standard residency clause.
Northwind onboardingContract review
2d ago
Pica Launch asset set moved into production.
Atlas platform launchGo-to-market
1d ago
Workflow Engine Opened the finance gate on Requisition — Q4 headcount funding.
Principal platform engineer hireRequisition
3d ago
CEO Opened from the Software Development template — 5 stages, 3 approval gates. Not yet released.
Month-end close automation
1d ago
Halo Rune Closed the v1 shim layer.
v2 payload contract rolloutBuild
2d ago
Aris Vandel Escalated the rate limit to the vendor account team.
Agent credential rotationBuild
1d ago
Delta Closed Execution — confound identified and controlled.
Retention model studyExecution
1w ago
Workflow Engine Routed from Claim clearance to Budget release.
Autumn demand campaignBudget release
3d ago
Workflow Engine Routed from Solution design to Proposal.
Northwind enterprise dealProposal
1w ago
Archivist Wrote the pre-2019 metadata finding to project memory.
Archive relaunch seriesPublish
1w ago